- Payment for Printing and Binding Services
- Royalty Payment
- Payment for Personal Services (Job Orders)
- Paymentof Goods and Services (Catering, maintenance of equipments, etc.)
Schedule of Availability of Service : Monday–Friday
8:00 a.m. to 6:00 p.m. with noon break
Who May Avail of the Service : WINNING PRINTER FROM SPMO BIDDING
What are the Requirements : Endorsement from the Editorial Section Supervisor
Duration : 8 to 10 weeks
How to Avail of the Service
| Step | Applicant/Client | Service Provider (Administrative Section) | Duration of Activity (Under Normal Circumstances) | Person-In-Charge | Form |
|---|---|---|---|---|---|
| 1 | Signs the Purchase Order (PO) for the printing job | Presents the PO and provides a photocopy after client signs it | 3 minutes | Administrative Staff | PO form |
| 2 | Prints and delivers books | Receives and checks number of books delivered | 15 minutes | Marketing Staff | Delivery Receipts and Invoice |
| 3 | Awaits for completion of quality control of delivered books | Conducts quality control of books* | Varies according to book thickness and no. of copies delivered | Marketing Staff | not applicable |
| 4 | Replaces defective copies and awaits for completion of quality control of replaced defective copies | Notifies printer to replace defective copies | 3 minutes | Editorial Supervisor | not applicable |
| 5 | Awaits payment for the printing job | Processes disbursement voucher for the printing job | Administrative Staff/UP System Accounting/Budget Staff | not applicable | |
| 6 | Collects payment for the printing job | Informs printer that check payment is ready for release | 3 minutes | UP System Cash Office Staff | Official Receipt from the printer |
Who May Avail of the Service : AUTHORS
What are the Requirements : Endorsement from the Editorial Section Supervisor
Duration : 9 minutes
How to Avail of the Service
| Step | Applicant/Client | Service Provider (Administrative Section) | Duration of Activity (Under Normal Circumstances) | Person-In-Charge | Form |
|---|---|---|---|---|---|
| 1 | Signs Royalty Agreement form | Prepares Royalty Agreement form | 5 minutes | AdministrativeStaff | Royalty Agreement form |
| 2 | Prepares sales report of book | 15 minutes | Administrative Staff | not applicable | |
| 3 | Processes royalty payment covering July 01 of the present year to June 30 of the following year | 15 minutes | Administrative Staff | not applicable | |
| 4 | Sends e-mail notification (with sales report of the book) that payment is already in process | 5 minutes | Administrative Staff | not applicable | |
| 5 | Collects royalty payment (If through check, proceeds to the UP System Cash Office) | Notifies through e-mail and text that payment is ready for release (for check payment) or deposited in the author's bank account | 5 minutes | AdministrativeStaff | not applicable |
Who May Avail of the Service : BOOK COVER DESIGNERS, PERFORMANCE ARTISTS, EMCEES, WEB DESIGNERS,
QUALITY CONTROLLERS
What are the Requirements : Endorsement from editorial or marketing staff
Duration : 1 day (performance artists and emcees); 1 to 3 months (book cover designers, web designers, quality controllers)
How to Avail of the Service
| Step | Applicant/Client | Service Provider | Duration of Activity (Under Normal Circumstances) | Person In-Charge | Form |
|---|---|---|---|---|---|
| 1 | Signs Job Order form (JO) | PreparesJob Order form with attachments | 5 minutes | Administrative Staff | JO form |
| 2 | Renders expected output | 1 day to 3 months | Editorial/ Marketing Staff | not applicable | |
| 3 | Collects payment | Informs the payee that payment is ready for release | 3 minutes | UP System Cash Office Staff | 1 valid identification card |
Who May Avail of the Service : SUPPLIERS AND SERVICE PROVIDERS
What are the Requirements : Endorsement from the Section heads
Duration : 2 months
How to Avail of the Service
| Step | Applicant/Client | Service Provider (Administrative Section) | Duration of Activity (Under Normal Circumstances) | Person-In-Charge | Form |
|---|---|---|---|---|---|
| 1 | Signs the Purchase Order (PO) | Prepares PO and provides a photocopy of the signed PO | 4 weeks | Administrative Staff/UP System Budget/Accounting/SPMO Office Staff | PO Form |
| 2 | Delivers goods and renders services | Receives and verifies if goods and services are in order | 1 to 3 days | Administrative Staff | Invoice/Billing Statement |
| 3 | Awaits payment of the goods and services rendered | Processes disbursement voucher for goods and services rendered | 4 to 6 weeks | Administrative Staff/UP System Accounting/Budget Staff | not applicable |
| 4 | Collects payment | Informs the payee that payment is ready for release | 3 minutes | UP System Cash Office Staff | Official Receipt from the supplier and 1 valid identification card |