TYPE OF FRONTLINE SERVICE : Publishing Services
Schedule of Availability of Service : Monday–Friday
8:00 a.m. to 6:00 p.m. with noon break
Who May Avail of the Service : AUTHORS
What are the Requirements : Three sets of printed manuscript (see our “How to Get Your Book Published by the UP Press˝ guide) with complete author’s name and contact information, cover letter addressed to the director containing a brief summary of the manuscript and a short background information about the author.
Duration : Evaluation: 2 to 6 months; prepress work: 6 to 18 months; printing to delivery: 15 to 31 calendar days

How to Avail of the Service

StepApplicant/ClientService Provider
(Editorial Section)
Duration of Activity (Under Normal Circumstances)Person-in-ChargeForm
1Submits manuscript for evaluationReceives manuscript and forwards it to the deputy director1 to 5 minutesAdministrative Staffnot applicable
2Endorses the manuscript to two evaluators who are experts in their fields2 to 6 monthsDeputy Directornot applicable
3Informs the author about the results of the reviewers’ evaluation1 dayDeputy Directornot applicable
4Revises the manuscript based on the reviewers’ evaluation
(makes changes
if needed) and submits the revised digital copy to
UP Press for layout and editing
Receives revised manuscript1 to 4
weeks from
the time the deputy director
gives his feedback
not applicable
5Assigns a layout artist to the raw manuscript5 minutesEditorial Supervisornot applicable
6Executes the layout
of the manuscript
2 to 4 weeksLayout Artist*not applicable
7Assigns editors to the laid out
manuscript **
5 to 30 minutes
per editor
Editorial Supervisornot applicable
8Copyedits the manuscript according to UP Press editing standards2 to 4
months per editor
Copy Editor(s)***not applicable
9Returns the edited proofs to the author for comments/approval together with the Royalty Agreement and Copyright Application forms to be filled out
and signed
Returns the edited proofs to the author for comments/approval together with the Royalty Agreement and Copyright Application forms to be filled out
and signed
1 dayCopy Editor(s)not applicable
10Checks and approves the edited proofs and addresses all queries of the editors; fills out and signs the Royalty Agreement and Copyright Application forms1 to 2 monthsRoyalty Agreement and Copyright Application Forms
11Assigns a book cover designer to the manuscript1 to 5 daysDeputy Directornot applicable
12Conceptualizes and executes the book cover design studies2 to 4 weeksBook Cover Designer not applicable
13Reviews the cover design studies1 to 5 daysArt Directornot applicable
14Sends to the author the book cover design studies already reviewed by the art director1 hourCover Design Coordinatornot applicable
15Reviews the book cover design studies and sends his/her comments/
approval
1 to 4 weeksnot applicable
16Implements the author’s recommended revisions on the chosen cover design study1 to 2 weeksCover Designernot applicable
17Approves the revised cover
design study
1 hourDirector/Deputy Directornot applicable
18Finalizes the book cover design1 weekCover Designernot applicable
19Returns the proofs to the editor(s), together with the filled out and signed Royalty Agreement and Copyright Application formsReceives the approved proofs, together with the Royalty Agreement and Copyright Application forms5 minutes to 1 hourEditorial Supervisor and/or Copy Editor(s)Accomplished Royalty Agreement/ Copyright Application forms
20Checks author’s notes on the returned proofs, incorporates corrections on the digital file(s), checks if the corrections were implemented properly, and prepares the final printer-ready proofs (soft and hard copies)1 to 3 days for checking of author’s notes; 2 to 3 weeks for insertion of corrections;
2 weeks for checking of inserted corrections;
1 week for preparation of final proofs
Copy Editor and Layout Artistnot applicable
21Returns final proofs to the author for indexing (for scholarly books only)5 minutes (if to be picked up) to 5 days (if to be delivered/mailed)Copy Editornot applicable
22Indexes manuscript

(for scholarly books only)
1 to 2 months not applicable
23Prepares documents for printing request and endorses it to the administrative staff for processing6 to 8 weeks
(including waiting time)
Editorial Supervisor and Cost Estimatornot applicable
24Endorses the final hard copies and digital files of the manuscript’s inside pages and cover to the winning printer for digital proofing (please
see our Citizen’s Charter for Printers for details)
5 to 10 minutesEditorial Supervisor and/or Copy Editornot applicable
25Checks digital proofs
(inside pages and cover)
then gives them
back to printer for printing
2 to 4 weeksCopy Editor and
Cover Design Coordinator
not applicable

Who May Avail of the Service : PRINTERS
What are the Requirements : See bidding requirements from the Supply and Property Management Office (SPMO)
Duration : 2 to 3 months\

How to Avail of the Service

StepApplicant/ClientService Provider
(Editorial Section)
Duration of Activity (Under Normal Circumstances)Person-in-ChargeForm
1Receives the final hard copies and digital files of the manuscript’s inside pages and coverEndorses the final hard copies and
digital files of the manuscript’s
inside pages
and cover
5 minutesEditorial Supervisor/
Copy Editor(s)
not applicable
2Prepares the digital proofs of the inside pages and cover3 to 5 daysnot applicable
3Checks and approves the digital proofs of the inside pages and cover5 to 7 daysCopy Editornot applicable
4Incorporates corrections on the inside pages and cover and e-mails the corrected pages/cover back to the
UP Press
1 to 7 daysnot applicable
5Checks and approves the corrections incorporated by the printer1 dayCopy Editor and/or
Cover Design Coordinator
not applicable
6Prints books15 to 31 daysnot applicable
7Delivers booksReceives books1 to 3 hoursMarketing StaffDelivery receipt
8Conducts quality control
of books ****
Varies according to book thickness and no.
of copies delivered
Marketing Staffnot applicable
9Informs the printer to

replace defective copies
5 to 10 minutesEditorial Supervisornot applicable
10Replaces defective copies (if any)
to be checked again by the
UP Press Quality Controller
1 to 7 daysnot applicable
11Informs the administrative staff to process payment of printing job after all defective copies have been replaced
by the printer
5 minutesEditorial Supervisornot applicable