Schedule of Availability of Service : Monday–Friday
8:00 a.m. to 6:00 p.m. with noon break
Who May Avail of the Service : WINNING PRINTER FROM SPMO BIDDING
What are the Requirements : Endorsement from the Editorial Section Supervisor
Duration : 8 to 10 weeks
How to Avail of the Service

StepApplicant/ClientService Provider
(Administrative Section)
Duration of Activity
(Under Normal Circumstances)
Person-In-ChargeForm
1Signs the Purchase Order (PO) for the printing jobPresents the PO and provides a photocopy after client signs it3 minutesAdministrative StaffPO form
2Prints and delivers booksReceives and checks number of books delivered15 minutesMarketing StaffDelivery Receipts and Invoice
3Awaits for completion of quality control of delivered booksConducts quality control of books*Varies according to book thickness and no. of copies deliveredMarketing Staffnot applicable
4Replaces defective copies and awaits for completion of quality control of replaced defective copiesNotifies printer to replace
defective copies
3 minutesEditorial Supervisornot applicable
5Awaits payment for the printing jobProcesses disbursement voucher for the printing jobAdministrative Staff/UP System Accounting/Budget Staffnot applicable
6Collects payment for the printing job Informs printer that check payment is ready for release3 minutesUP System
Cash Office Staff
Official Receipt from the printer

Who May Avail of the Service : AUTHORS
What are the Requirements : Endorsement from the Editorial Section Supervisor
Duration : 9 minutes
How to Avail of the Service

StepApplicant/ClientService Provider
(Administrative Section)
Duration of Activity
(Under Normal Circumstances)
Person-In-ChargeForm
1Signs Royalty Agreement formPrepares Royalty Agreement form5 minutesAdministrativeStaffRoyalty Agreement form
2Prepares sales report of book15 minutesAdministrative Staffnot applicable
3Processes royalty payment covering July 01 of the present year to June 30 of the following year15 minutesAdministrative Staffnot applicable
4Sends e-mail notification (with sales report of the book) that payment is already in process5 minutesAdministrative Staffnot applicable
5Collects royalty payment (If through check, proceeds to the UP System Cash Office)Notifies through e-mail and text that payment is ready for release (for check payment) or deposited in the author's bank account5 minutesAdministrativeStaffnot applicable

Who May Avail of the Service : BOOK COVER DESIGNERS, PERFORMANCE ARTISTS, EMCEES, WEB DESIGNERS,
QUALITY CONTROLLERS
What are the Requirements : Endorsement from editorial or marketing staff
Duration : 1 day (performance artists and emcees); 1 to 3 months (book cover designers, web designers, quality controllers)
How to Avail of the Service

StepApplicant/ClientService ProviderDuration of Activity
(Under Normal Circumstances)
Person In-ChargeForm
1Signs Job Order form (JO)PreparesJob Order form with attachments5 minutesAdministrative StaffJO form
2Renders expected output1 day to 3 monthsEditorial/
Marketing Staff
not applicable
3Collects paymentInforms the payee that payment is ready for release3 minutesUP System Cash Office Staff1 valid identification card

Who May Avail of the Service : SUPPLIERS AND SERVICE PROVIDERS
What are the Requirements : Endorsement from the Section heads
Duration : 2 months

How to Avail of the Service

StepApplicant/ClientService Provider
(Administrative Section)
Duration of Activity
(Under Normal Circumstances)
Person-In-ChargeForm
1Signs the Purchase Order (PO)Prepares PO and provides a photocopy of the signed PO4 weeksAdministrative Staff/UP System Budget/Accounting/SPMO Office StaffPO Form
2Delivers goods and renders servicesReceives and verifies if goods and services are in order1 to 3 daysAdministrative StaffInvoice/Billing Statement
3Awaits payment of the goods and services renderedProcesses disbursement voucher for goods and services rendered4 to 6 weeksAdministrative Staff/UP System Accounting/Budget Staffnot applicable
4Collects paymentInforms the payee that payment is ready for release3 minutesUP System
Cash Office Staff
Official Receipt from the supplier and 1 valid identification card