Get your "How to Get Your Book Published by the U.P. Press" Brochure

What must an author do if he wants to be published by the U.P. Press?

The author will submit the manuscript, either by mail or in person, in the following form:

a) diskette or CD file, MS word;

b) 12 pts. Arial or Times New Roman, double-spaced;

c) 3 hard copies, printed on good quality paper, letter quality mode (note: do not use economy mode);

d) hard copies must be exact printouts of diskette file;

e) hard copies must be printed on one side of the paper only;

f) diskette file and hard copies must be final version of book;

g) diskette file and hard copies must be paginated (first page of main text will be page 1, and the book will be numbered through to the end, not chapter by chapter; both copies must be paginated identically).

What will happen to the manuscript after it is submitted?

1) The Director and the Deputy Director will do a preliminary assessment of the submitted
manuscript, and then give it to an Editorial Board Member.

2) Readers are selected from a pool of experts recommended by the U.P. Press Editorial Board. The
Editorial Board is composed of distinguished scholars in the different disciplines, most of
them U.P. University Professors. The Vice President for Academic
Affairs is ex-officio Chair of the Editorial Board. Readers are given one month to decide on a
manuscript. If they submit a favorable evaluation of the manuscript, the Director will approve its publication.

3) An editor will be assigned to the manuscript. The editor will address his/her queries directly to the author. Should the author wish to make last-minute revisions, this is the time to do it. After editing, the book will be laid out by an in-house book designer.

4) The first set of page proofs will be sent to the author for proofreading. No major revisions
may be inserted at this point, unless they involve errors of fact, data, etc. After the author returns the page proofs, an in-house proof reader will go over the proofs again.

How long will this process take?

This will depend on many factors— the length and complexity of the book, whether it contains tables, charts, photographs, other art work, how clean the original manuscript was, how much editing
is required, the number of other books in line for publication, etc.

A book of straight text which requires minimal editing should be out within six months of its being approved for publication by the Editorial Board.

More complex books, particularly if they require heavy editing may take more than one year.

Does the author have a say on the way the book looks?

The author will have a chance to select the cover from among studies submitted by a cover designer assigned by the U.P. Press, but the final decision rests with the publisher. Decisions regarding size of the book, type of paper, etc., are also the publisher’s as they involve costs which are
shouldered by the publisher.

Does the author have a say on the price of the book?

The price of the book is determined by the publisher, taking into consideration cost of
production, potential market, and other such factors.

Will the author have to shoulder any expenses?

The U.P. Press, as publisher, will shoulder all expenses for editing, printing, distribution and promotion of books. The U.P. Press will also take care of registration of copyright.

Will the author be paid a fee?

The author will be entitled to 15% royalty on the net price of every book. Royalties
are paid every year.

Who owns the copyright to the book?

The author owns the copyright to his/her book. All requests for permission of use of
any part of the book will be referred to the author.

Is there a contract between the author and the publisher?

A publishing agreement is signed by the author and the President of the University.

Is the author expected to participate in the promotion of his/her book?

The U.P. Press has put in place a new, aggressive marketing plan. As part of this plan, the author may be invited to participate in activities that will help promote the book, such as lecture tours,
book conferences, television appearances, etc

How are U.P. Press books distributed?

The U.P. Press maintains a bookstore on the ground floor of the building for wholesale
purchases and has opened a University Book Store on campus. Books are also distributed to all major local bookstores, including National Bookstore, Power Books, Bookmark, Goodwill, La Solidaridad, and
Fully Booked; and through selected distributors like Rare Books.

Are U.P. Press books distributed abroad?

At present, they are distributed abroad through the University of Hawaii. It will soon be possible for customers to order books through the U.P. Press website.