TYPE OF FRONTLINE SERVICE : Publishing Services
Schedule of Availability of Service : Monday–Friday
8:00 a.m. to 6:00 p.m. with noon break
Who May Avail of the Service : AUTHORS
What are the Requirements : Three sets of printed manuscript (see our “How to Get Your Book Published by the UP Press˝ guide) with complete author’s name and contact information, cover letter addressed to the director containing a brief summary of the manuscript and a short background information about the author.
Duration : Evaluation: 2 to 6 months; prepress work: 6 to 18 months; printing to delivery: 15 to 31 calendar days
How to Avail of the Service
| Step | Applicant/Client | Service Provider (Editorial Section) | Duration of Activity (Under Normal Circumstances) | Person-in-Charge | Form |
|---|---|---|---|---|---|
| 1 | Submits manuscript for evaluation | Receives manuscript and forwards it to the deputy director | 1 to 5 minutes | Administrative Staff | not applicable |
| 2 | Endorses the manuscript to two evaluators who are experts in their fields | 2 to 6 months | Deputy Director | not applicable | |
| 3 | Informs the author about the results of the reviewers’ evaluation | 1 day | Deputy Director | not applicable | |
| 4 | Revises the manuscript based on the reviewers’ evaluation (makes changes if needed) and submits the revised digital copy to UP Press for layout and editing | Receives revised manuscript | 1 to 4 weeks from the time the deputy director gives his feedback | not applicable | |
| 5 | Assigns a layout artist to the raw manuscript | 5 minutes | Editorial Supervisor | not applicable | |
| 6 | Executes the layout of the manuscript | 2 to 4 weeks | Layout Artist* | not applicable | |
| 7 | Assigns editors to the laid out manuscript ** | 5 to 30 minutes per editor | Editorial Supervisor | not applicable | |
| 8 | Copyedits the manuscript according to UP Press editing standards | 2 to 4 months per editor | Copy Editor(s)*** | not applicable | |
| 9 | Returns the edited proofs to the author for comments/approval together with the Royalty Agreement and Copyright Application forms to be filled out and signed | Returns the edited proofs to the author for comments/approval together with the Royalty Agreement and Copyright Application forms to be filled out and signed | 1 day | Copy Editor(s) | not applicable |
| 10 | Checks and approves the edited proofs and addresses all queries of the editors; fills out and signs the Royalty Agreement and Copyright Application forms | 1 to 2 months | Royalty Agreement and Copyright Application Forms | ||
| 11 | Assigns a book cover designer to the manuscript | 1 to 5 days | Deputy Director | not applicable | |
| 12 | Conceptualizes and executes the book cover design studies | 2 to 4 weeks | Book Cover Designer | not applicable | |
| 13 | Reviews the cover design studies | 1 to 5 days | Art Director | not applicable | |
| 14 | Sends to the author the book cover design studies already reviewed by the art director | 1 hour | Cover Design Coordinator | not applicable | |
| 15 | Reviews the book cover design studies and sends his/her comments/ approval | 1 to 4 weeks | not applicable | ||
| 16 | Implements the author’s recommended revisions on the chosen cover design study | 1 to 2 weeks | Cover Designer | not applicable | |
| 17 | Approves the revised cover design study | 1 hour | Director/Deputy Director | not applicable | |
| 18 | Finalizes the book cover design | 1 week | Cover Designer | not applicable | |
| 19 | Returns the proofs to the editor(s), together with the filled out and signed Royalty Agreement and Copyright Application forms | Receives the approved proofs, together with the Royalty Agreement and Copyright Application forms | 5 minutes to 1 hour | Editorial Supervisor and/or Copy Editor(s) | Accomplished Royalty Agreement/ Copyright Application forms |
| 20 | Checks author’s notes on the returned proofs, incorporates corrections on the digital file(s), checks if the corrections were implemented properly, and prepares the final printer-ready proofs (soft and hard copies) | 1 to 3 days for checking of author’s notes; 2 to 3 weeks for insertion of corrections; 2 weeks for checking of inserted corrections; 1 week for preparation of final proofs | Copy Editor and Layout Artist | not applicable | |
| 21 | Returns final proofs to the author for indexing (for scholarly books only) | 5 minutes (if to be picked up) to 5 days (if to be delivered/mailed) | Copy Editor | not applicable | |
| 22 | Indexes manuscript (for scholarly books only) | 1 to 2 months | not applicable | ||
| 23 | Prepares documents for printing request and endorses it to the administrative staff for processing | 6 to 8 weeks (including waiting time) | Editorial Supervisor and Cost Estimator | not applicable | |
| 24 | Endorses the final hard copies and digital files of the manuscript’s inside pages and cover to the winning printer for digital proofing (please see our Citizen’s Charter for Printers for details) | 5 to 10 minutes | Editorial Supervisor and/or Copy Editor | not applicable | |
| 25 | Checks digital proofs (inside pages and cover) then gives them back to printer for printing | 2 to 4 weeks | Copy Editor and Cover Design Coordinator | not applicable |
Who May Avail of the Service : PRINTERS
What are the Requirements : See bidding requirements from the Supply and Property Management Office (SPMO)
Duration : 2 to 3 months\
How to Avail of the Service
| Step | Applicant/Client | Service Provider (Editorial Section) | Duration of Activity (Under Normal Circumstances) | Person-in-Charge | Form |
|---|---|---|---|---|---|
| 1 | Receives the final hard copies and digital files of the manuscript’s inside pages and cover | Endorses the final hard copies and digital files of the manuscript’s inside pages and cover | 5 minutes | Editorial Supervisor/ Copy Editor(s) | not applicable |
| 2 | Prepares the digital proofs of the inside pages and cover | 3 to 5 days | not applicable | ||
| 3 | Checks and approves the digital proofs of the inside pages and cover | 5 to 7 days | Copy Editor | not applicable | |
| 4 | Incorporates corrections on the inside pages and cover and e-mails the corrected pages/cover back to the UP Press | 1 to 7 days | not applicable | ||
| 5 | Checks and approves the corrections incorporated by the printer | 1 day | Copy Editor and/or Cover Design Coordinator | not applicable | |
| 6 | Prints books | 15 to 31 days | not applicable | ||
| 7 | Delivers books | Receives books | 1 to 3 hours | Marketing Staff | Delivery receipt |
| 8 | Conducts quality control of books **** | Varies according to book thickness and no. of copies delivered | Marketing Staff | not applicable | |
| 9 | Informs the printer to replace defective copies | 5 to 10 minutes | Editorial Supervisor | not applicable | |
| 10 | Replaces defective copies (if any) to be checked again by the UP Press Quality Controller | 1 to 7 days | not applicable | ||
| 11 | Informs the administrative staff to process payment of printing job after all defective copies have been replaced by the printer | 5 minutes | Editorial Supervisor | not applicable |